Managing your Email Signature

How to Update Your Email Signature Information

Email signatures are centrally managed through an automated system in order to enforce compliance with branding guidelines set by Marketing and Management. This means individual employees can’t make personal modifications to their signature, including layout, formatting, or content.

In most cases, updates to job titles or other official details come to IT via a request from HR. We’ll then update our systems accordingly, so the changes are reflected across all platforms, including your email signature. 

If you believe your title or other contact info should be updated, please reach out to HR and ask them to submit the necessary request, as we require their approval before modifying employee records.

However, it is possible to change certain information, such as closing salutation and additional mobile phone numbers.

To do so:

• Open a new email in Outlook.
• In the top right corner, click Signatures (Signature365).
• Under the Details tab, edit your contact information.
• Click Save.

How to switch email signatures

If you're sending an email from another (shared) mailbox, or you'd like to switch to the custom signature, follow these steps:

Steps to change email signatures:

• Open an email in Outlook.
• From the Outlook ribbon, Click the Signatures button.
• Select the signature you'd like to insert into the email.