How to Update Your Email Signature Information

Email signatures are centrally managed to ensure a consistent company-wide format. This means you cannot change the layout, formatting, or most of the content yourself.

What you can change

You can update:

• Closing/salutation
• Additional phone numbers (e.g. mobile)

To do this:

• Open a new email in Outlook.
• In the top right corner, click Signatures (Signature365).
• Under the Details tab, edit your contact information.
• Click Save.

What you cannot change yourself

The following is managed centrally and cannot be edited manually:

• Job title
• Name
• Company details
• Signature layout/design

Need to update your job title or official details?

These changes must come from HR or your manager.

If your details are incorrect:

• Contact HR or your manager and ask them to submit a request
• Once approved, IT will update the system
• Your signature will update automatically across Outlook, Teams, and other Microsoft services.